Institute Krav Maga Ireland
Privacy policy
Last updated: October 2026
The key points
In short
01Who we are
Institute Krav Maga Ireland (also trading as Institute Krav Maga Cork), operated by Artur Dziadkowiec, Unit 3, Deanrock Business & Technology Park, Togher, Cork T12 V889, Ireland, is the data controller for the personal data described in this policy. Contact: info@institutekravmaga.ie.
This policy explains what personal data we collect, why we use it, who we share it with and your rights under the General Data Protection Regulation (GDPR) and the Irish Data Protection Acts 1988–2018.
02What we collect
Depending on how you deal with us, we may collect:
- Contact details: name, email address, phone number and address.
- Enquiry and booking details: information you give us through our website forms, booking calendars, website chat, phone, WhatsApp, email, or Facebook and Instagram lead forms (for example the programme you are interested in and your experience level).
- Membership details: your membership type, start date, payments, pauses and cancellations.
- Payment information: payments are processed by Stripe and GoCardless. We see limited details such as the card type and last four digits, but never your full card or bank details.
- Children's details: for Kids and Teen members, the child's name and age and the parent or guardian's contact details.
- Health information: injuries, medical conditions or other information about your health that you tell us so we can keep you safe in training.
- Attendance: class check-ins recorded through our member system.
- Photos and video: only where you (or a parent or guardian for under-18s) have given consent.
- Website information: cookies and similar technologies, as described in our Cookie Policy.
03Why we use your data and our legal basis
| Purpose | Legal basis |
|---|---|
| Answering enquiries and arranging trial classes | Steps you ask us to take before entering a contract; our legitimate interest in responding to enquiries |
| Running your membership, classes, private sessions and seminars | Performance of a contract |
| Taking payments and managing failed payments | Performance of a contract |
| Using health information to keep you safe in training | Your explicit consent; to protect someone's vital interests in an emergency |
| Service messages (class changes, reminders, payment issues) | Performance of a contract; our legitimate interests |
| Marketing emails and messages about offers, events and seminars | Your consent, or our legitimate interest in contacting existing members and enquirers about similar services. You can opt out at any time. |
| Using photos and videos on our website and social media | Your consent (or a parent or guardian's consent for under-18s) |
| Safeguarding children and responding to concerns | Legal obligation (Children First Act 2015) and vital interests |
| Accounts, tax and VAT records | Legal obligation |
| Improving our website and advertising | Your consent for non-essential cookies |
04Children's data
We collect information about children only from their parent or guardian, and only what we need to run classes safely. Parents or guardians give any consent needed on a child's behalf, including for photos. Our instructors are Garda vetted, and child safeguarding records are handled under our Child Safeguarding Statement.
06International transfers
Some of our providers (for example Stripe, HighLevel, Zapier, Meta and Google) may process data outside the European Economic Area, including in the United States. Where this happens, the transfer is protected by safeguards recognised under GDPR, such as the EU–US Data Privacy Framework or the European Commission's Standard Contractual Clauses.
07How long we keep your data
- Members: for as long as you are a member, then for up to 2 years in case you rejoin or there is a query.
- Financial records: 6 years, as required by Revenue.
- Health information: for as long as you train with us, then deleted.
- Enquiries and trial bookings from people who don't join: up to 2 years from your last contact.
- Photos and videos: until you withdraw consent (we will stop using them in new material).
- Safeguarding records: for as long as required by law and statutory guidance.
08Your rights
You have the right to:
- get a copy of the personal data we hold about you (free of charge, within one month);
- ask us to correct inaccurate data or delete your data;
- ask us to restrict or stop using your data, or object to how we use it;
- receive your data in a portable format;
- withdraw consent at any time, for example to marketing or photos;
- unsubscribe from marketing using the link in our emails or by replying STOP to our messages.
To use any of these rights, email info@institutekravmaga.ie. If you are unhappy with how we handle your data, you can complain to the Data Protection Commission at www.dataprotection.ie.
09Cookies
Our website uses cookies. Non-essential cookies (for example for analytics or advertising) are only used if you accept them in our cookie banner. You can change your choice at any time. See our Cookie Policy for details.
10Security
We use reputable, secure providers and limit access to personal data to people who need it to run the club. Card payments are handled by Stripe and are never stored on our website.
11Changes and contact
We may update this policy from time to time. The latest version will always be on this page. If you have any questions, email info@institutekravmaga.ie.